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Accounting Operations
We strive to consistently meet the demands of our customers in a timely and efficient manner. Whether it is:
Accounts Payable - where the check actually is in the mail on time.
- verifying an invoice for payment,
- approving a Non-PO Invoice,
- providing special handling on a check, or
- issuing a stop payment
Central Accounts Receivable - keeping your payments in check.
- verifying payments received match invoices
- reconciling Travel Advances
- reconciling Petty Cash Advances
- maintaining business partner profile information
Accounting Operations delivers the service. We look forward to being of assistance to you.
NEWS
Important news, announcements, events, and other information intended for the Penn State community is listed in the table below with links to that information.
| Date | To | Subject |
|---|---|---|
| 5/25/2021 | Department Heads, Campus Directors of Business Services, and Financial Officers | SIMBA Year-End Closing Schedule The Year-End Closing Process is a set of timely activities that are necessary to close out the fiscal year. Year-End Closing activities begin in May and will be completed July. Use the table of information below to plan now for specific cutoff dates. Meeting the deadlines noted in each section is crucial. Please download and use the Year-End Closing Process spreadsheet to complete the year-end closing activities/tasks for your area. Use this spreadsheet as a checklist to plan what you and your team need to do to comply with Year-End Closing activities/tasks. See the SIMBA website for complete details. |
| 12/14/2020 | Dept Heads, Campus Dirs of Bus Svcs, FOs | END OF CALENDAR YEAR 2020 TRANSACTIONS The final SIMBA check run for 2020 will be Tuesday, December 22nd at 3:00 p.m. with those checks being sent out to Vendors on December 23rd. To be included in this check run, all documents must be through the final review and approval process by the 3:00 p.m. cutoff. There will be NO additional check run until January 4, 2021. The final wire (11:00 a.m. cutoff) and ACH (3:00 p.m. cutoff) runs in SIMBA will be done on Wednesday, December 23rd with those payment files going out that day/evening. To be included in either of these runs, all documents must be through the final review and approval process by the above-mentioned cutoff times. There will be NO additional ACH or wire run until January 4, 2021. Questions about End of Calendar Year 2020 transactions can be directed to your Business Area Financial Officer or Accounting Operations. |
Contacts by Question
| Questions about... | Dept. | Contact |
|---|---|---|
| Accounting Operations computer support | AO | Jackie |
| Accounting problems / questions | AC | Jackie |
| Accounts Payable inquiries | AP/Files | Jackie |
| Approval of Non-PO Invoices | AO | Andi/Mariko/Rachael |
| Bookkeeping problems, questions, posting errors | AO | Jackie |
| Check Inquiries | AO | Jackie/Natasha |
| Direct Deposit questions | AC | Jackie |
| Diskritter quarterly payments | AO | Jackie |
| Escheat | AO | Jackie |
| Foreign Payee payment questions | AO | Natasha |
| IRS Form 1099 processing | AO | Emma |
| Local Services Tax (LST) refunds (formerly EMST) | AO | Jacquie |
| Optical Imaging inquires | AP/Files | Andi |
| Prepare AP checks for mailing | AP/Files | Andi |
| Quarterly unemployment compensation reporting to Commonwealth of PA | AP/Files | Jackie |
| Special check handling | AP/Files | Andi |
| Special mail and UPS requests | AP/Files | Andi |
| Stop payment -- accounts payable & payroll checks | AO | Jackie/Natasha |
| Tax exemption certification | AO | Mariko |
| Taxpayer identification number & certification (W-9) | AO | Mariko |
| TDA & retirement payments | AO | Jackie |
| Unclaimed property inquires | AO | Jackie |
| Wage garnishments & Domestic Relations | AO | Jacquie |
| Wage tax collector file maintenance | AO | Jacquie |
| Wire Transfer requests | AC | Natasha |
| Form 1099 | AO | Emma |
STAFF
Accounting Director and Staff
| Name | Phone | |
|---|---|---|
| Michi Miller | mim5372@psu.edu | (814) 865-1459 |
| Jacquelyn Daulby | jxd1206@psu.edu | (814) 865-7680 |
| Emma Jiang | exj42@psu.edu | (814) 865-0183 |
| Natasha Stover | nns1@psu.edu | (814) 865-0148 |
Accounting Operations
| Name | Phone | |
|---|---|---|
| Jackie Wesley, Manager | juk4@psu.edu | (814) 863-3882 |
| Mariko Marshall | mkm220@psu.edu | (814) 865-1455 |
| Vacant | (814) 865-7160 | |
| Rachael Raybuck | rer133@psu.edu | (814) 863-6114 |
Accounts Payable / Files
| Name | Phone | |
|---|---|---|
| Andreina (Andi) Caris | ajm230@psu.edu | (814) 865-4421 |
| Vacant | (814) 865-4421 |
Accounts Receivable
| Name | Phone | |
|---|---|---|
| Kelly Heaps | kah308@psu.edu | (814) 867-4431 |
James M. Elliott Building, Suite 202
University Park, PA 16802
Accounting Operations Phone:
(814) 865-7635
Accounts Payable/Files Phone:
(814) 865-4421
Fax:
(814) 865-0533